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Archive for the ‘Business Technologies in the Real World’ Category

SharePoint. Changing the way you do Business today: Application Templates Overview

Thursday, November 5th, 2009 by Gerardo Altman
sharepoint_application_template.gif

Application templates are out-of-the-box custom scenarios tailored to address the needs and requirements of specific business processes or sets of tasks in organisations of any size. They also provide a starting point for partners and developers looking to build deeper SharePoint-based solutions. The templates make use of Windows SharePoint Services 3.0 capabilities and are compatible with Microsoft Office SharePoint Designer 2007 to help make customisation easier.

This week we will take a look at the "Board of Directors" application template providing a single location for an external group of members to store and locate common documents such as quarterly reviews, shareholder meeting notes and annual strategy documents. The template also tracks tasks, issues and calendar items so board members have a single location to view information relevant to them.

Every week we will feature a new SharePoint template for your business.

Ask us how your business could benefit from using SharePoint services.
SharePoint Hosting prices start from $19 p/m.

Let Us Help You Implement Better Business Solutions with
SharePoint Hosting by Velocity Host.

Download the Microsoft Template Overview Word 2003 .doc

Parallels Panel 10 SMB Edition

Saturday, October 31st, 2009 by Gerardo Altman

Parallels Panel 10 SMB Edition is the ultimate solution for all of your online business needs. Parallels Small Business Panel 10 offers simple control for businesses that will give employees powerful tools and save your business money on training and software costs. Intuitive interfaces and role based access to functionality appeals to users of any skill level. Managers can choose from a wide variety of commercial and open source applications and install them with a click of a button. With Web-enabled access, file sharing and email management, employees will be able to collaborate with each other and market to customers in an efficient and productive environment.

SharePoint. Changing the way you do business today.

Thursday, October 29th, 2009 by Gerardo Altman

(Click on the picture below to watch the SharePoint video demo)

Over the next few weeks we’ll be looking at how SharePoint services from Microsoft can change the way you do business today. Organising your staff and their workflow/projects may sound mundane but once you’ve experienced SharePoint, enduring moments like “Sorry that material was with John, and he’s sick today/left the company/can’t find it on his computer, or, we can’t find the most current version” will be a thing of the past. Using a series of easy video tutorials we’ll bring to life the business-changing software, of SharePoint.

SharePoint offers a myriad of services to help SMB Small Medium Businesses function as efficiently as the big companies without requiring their budget. With SharePoint you can efficiently share collaborating material between staff, team calendars, create workflows for tasks and help smoothly deliver project-orientated goals.

(Click here to watch the SharePoint video demo)

Check out just some of the templates available for your business and start working smarter not harder.

Available Templates:

  • Track Sales & Inventory
  • Project Tracking
  • Business process forms
  • Board of Directors
  • Business Performance Reporting
  • Case Management for Government Agencies
  • Classroom Management
  • Clinical Trial Initiation and Management
  • Competitive Analysis Site
  • Discussion Database
  • Disputed Invoice Management
  • Employee Activities Site
  • Employee Self-Service Benefits
  • Employee Training, Scheduling and Materials
  • Equity Research
  • Integrated Marketing Campaign Tracking
  • Manufacturing Process Management
  • New Store Opening
  • Product and Marketing Requirements Planning
  • Request for Proposal
  • Sports League
  • Team Work Site
  • Timecard Management
  • Absence Request and Vacation Schedule Management
  • Budgeting and Tracking Multiple Projects
  • Bug Database
  • Call Centre
  • Change Request Management
  • Compliance Process Support Site
  • Contacts Management
  • Document Library and Review
  • Event Planning
  • Expense Reimbursement and Approval
  • Help Desk
  • Inventory Tracking
  • IT Team Workspace
  • Job Requisition and Interview Management
  • Knowledge Base
  • Lending Library
  • Physical Asset Tracking and Management
  • Project Tracking Workspace
  • Room and Equipment Reservations
  • Sales Lead Pipeline

Visit our SharePoint Hosting overview & pricing pages for packages starting from as low as $19 + GST per month.

Get on track today and use the same tools available to the corporate sector. The secret to success is productive organisation!

Think fast. Get SharePoint.

Gerardo Altman
Solutions Consultant
Velocity Host

VPS - Virtual Private Server. What is it and how can it help my business?

Friday, October 9th, 2009 by Gerardo Altman

Let’s start by expanding on the acronym VPS - Virtual Private Server. This is basically a small slice of a much bigger pie or in our case a slice of a dedicated server.

Today’s IT infrastructures are increasingly complex, costly and cumbersome to manage. From desktops to servers to applications, virtualization has answered the call to control the rising tide of IT infrastructure costs.

By improving development and testing efforts and lowering overall hardware costs through consolidation, virtualization’s applicability has become more pronounced and widely implemented.

A VPS - Virtual Private Server allows us to extend the functionality of our everyday working environment to deliver a balanced approach to how we do business.

A VPS – Virtual Private Server is just the framework that allows our every day tasks to be expanded, consolidated, centralised and turned into a cloud computing environment.

Benefits of having a VPS - Virtual Private Server?

Expand:

  • Services
  • Work force
  • Sales
Consolidate:

  • Work more efficiently
  • Save money on maintenance
  • Save time with a managed solution
Centralise:

  • Data
  • Workflow
  • Management
Cloud Computing:

  • Benefit from having your working environment at multiple locations “In the cloud”
  • Have access to your data when and where you need it most
  • Lay the correct foundation for the extended growth of your business

An example of solutions that we have implemented for customers:

Online Magazine

Online magazines distribute online marketing and campaigns which drive tremendous amounts of traffic to their websites so they demand more than basic shared Web hosting can deliver. Crashing due to overload is simply not an option.

The flexibility of a VPS – Virtual Private Server allows for an increase in dedicated server resources to be allocated to their working environment “On The Fly” to accommodate the constant battering of new and returning customers.

Design Studios

Graphic Design Studios want the flexibility to deliver a specialised service to their customer base and derive an additional revenue stream.

A VPS – Virtual Private Server can allow you to have granular control of your Web hosting service allowing you to make modifications and customised changes for your customers thereby providing a point of difference for your service offering.

Have the added benefit of delivering an additional service to your customers by being a Hosting reseller of Email hosting, Web hosting & Application Hosting allowing for greater customer retention and creating an additional revenue stream.

In-house IT, Networking & Service Technicians

Requiring a way to be able to manage either their own or a customer’s environment more efficiently and standardise working platforms and testing environments they sought out our assistance.

VPS – Virtual Private Servers allowed for the replacement of multiple servers in-house and the ability to move services and servers into a Data Centre environment for better manageability of resources thereby freeing up time and saving money on labour and associated hardware costs.

Streamlining for SMB’s - Small Medium Businesses

SMB’s have asked for a way to streamline their IT and to be able to outsource the management of these resources either because they do not have the expertise or the IT resources are too costly. At the same time they still require full access to their environment.

VPS – Virtual Private Servers provide the balance required for SMB’s Small Medium Businesses to be able to utilise managed services and have the flexibility of managing their own resources. Full access to Automated updates, Service Patches, Daily Backups, Quick Restore of Data & Resources, and easily add additional users for services all from one easy to use control panel without the need to manage your own hardware and the headache and cost that comes with it.

Offsite Backup service

SMB’s demand disaster recovery for their priceless data. There is a solution that involves having access to their information and the ability to be back up and operational within just hours of disaster.

VPS – Virtual Private Servers help minimise your exposure to the unknown and give you a calculated chance of being online and operational within hours if disaster strikes. With a combination of onsite and offsite automated back up services allowing for Daily, Weekly & Monthly backups on site and the added safety of having your data uploaded and removed from harms way providing piece of mind and super fast restoration of your data.

Application Servers:

Deploy mission critical services to your team without the need to invest in additional Hardware, Software and IT staff.

With VPS – Virtual Private Server Application Hosting offer team collaboration, calendar sharing, document sharing, project management, mobile data sync services and CRM Customer Relationship Management or deploy your own custom software solutions.

Some of our current solutions:

A VPS Virtual Private Server can run almost any software that you can run on your local environment giving you the flexibility to have:

  • Shared Storage for multiple locations
  • The ability to work from any computer with Internet access from anywhere in the world
  • Delivery of your applications to many sites at the same time
  • Full control over your virtualised environment
  • Increased resources as you need them
  • Velocity Managed or self-managed environments

*Save time * Save money *Work more efficiently

The above are just a few examples of solutions we have provided for customers using a VPS - Virtual Private Server these solutions can be used in any business and cloud environments.

Speak with one of our Solutions Consultants to tailor a VPS - Virtual Private Server to your needs today.

Our team is waiting on line now to answer all of your queries.

Simplify your IT. What are you waiting for?

Kind Regards
Gerardo Altman
Solutions Consultant

Interspire Website Publisher

Tuesday, June 16th, 2009 by Gerardo Altman

We’ve had a lot of requests from subscribers relating to Content Management Systems (CMS) and what would be suitable for their Do It Yourself (DIY) Website development. Clients have outlined some guidelines of desired features for a DIY website design package. Most importantly the ability to access 24/7 support with any problems they have whilst building their web page. The main problem with free software is they have little support when you really get into trouble which ultimately ends up costing you time and money getting a professional to fix the problem.

Paying a Web Developer in excess of $3,000 to have a custom HTML website up and running isn’t in everyone’s budget, depending on what stage you are at with your business. Some just don’t like the idea of parting with hard earned money for a task they believe can be done simply themselves.

No matter which category you fall into there’s nothing worse than having a basic website developed only to then find out that you have no access to your information for changes. This can end up being a very costly exercise when you are reliant on paying for updates on an ongoing basis. So what’s needed is a good balance between the freedom of an affordable DIY website building software and the convenience of having a web developer’s assistance, without the hefty price tag. Accomplish what you really need from your online presence with Interspire Website Publisher.

Over the next few weeks we’ll be looking at a series of products from Interspire that will include complete solutions for all facets of business. From Website Content Management System (CMS), Complete E-Commerce Cart Solutions (Sell your goods conveniently online. Phone calls and manual credit card transactions a thing of the past), Knowledge Managers (Used for cloud (ie. internet) document storage & problem solving) & Email Marketing Software (Reach out to your customers with updates, newsletters and promotional offers).

This week we will be looking at Interspire Website Publisher. Your website design solution. Check out the features below and don’t miss the FREE online Demo or check out the overview page for more information

Basic CMS Requirements:

  • Must cost less than one thousand dollars ($1,000) to keep expenses down
  • Easy template integration
  • Easy to manipulate modules for website management look and feel (Drag & Drop)
  • Search Engine Optimisation (SEO) features built into the CMS including Analytics
  • Flexibility in managing multiple users to be able to upload and create content
  • Social media features including Blogs & Twitter
  • Multi-media features such as Pod Casts, Downloadable images & files, YouTube integration
  • Ability to create forms i.e. Contact Us
  • Ability to publish news feeds Really Simple Syndication (RSS) feeds

About Interspire

Interspire is a privately owned company which develops content management, E-Commerce online stores, knowledge management and email marketing software used by more than 20,000 organisations worldwide including Fortune 500 companies (Intel, Shell, GE), enterprise organizations (Virgin, Ubisoft, Monster.com) and also thousands of small/medium businesses and online media agencies.

Build Professional, Customisable Websites, Blogs, Intranets and Communities

Interspire Website Publisher allows you to build professional websites fast. Built from the ground up for ease of use and flexibility, Interspire Website Publisher is the only content management system you’ll need.

With point and click configuration, “content type” creation and an  unprecedented user permissions system it’s no wonder it’s already in use by over 5,000 small businesses, universities, non-profits and organisations.

Allow Others to Manage Content While Maintaining Control

Utilising an advanced user permissions system, Interspire Website Publisher allows your staff or clients to publish or edit only the content they have access to. Create administrators, authors, publishers, groups and more

  • Limit staff and users to content only they have access to
  • Allowing your clients to manage their own websites

One CMS, One Thousand Uses

With it’s powerful “content type” creation wizard, you can create your own content to suit any website. Whether you’re building a business website with lead capture, educational publication, personal blog or business directory Interspire Website Publisher provides unprecedented flexibility to publish any website type with ease.

  • Any content, any website
  • Learn only one CMS, build hundreds of sites

Please click here to download a detailed product brochure on Interspire Website Publisher.

Try hosted Interspire Website Publisher today and get back the flexibility that you need to create & manage your website and put the power of marketing your business & brand back in your hands.

Gerardo Altman
Solutions Consultant
Velocity Host

Learning Curve

Friday, May 1st, 2009 by Gerardo Altman

Businesses are funny things. The more you put into them the more you get out of them, but not at first. It’s like bringing up kids. Anyone who has had children or still has them can relate. Like children, businesses start off small and defenceless requiring a lot of your time, energy and care but after a while they begin to stand on their own two feet and can do some tasks without you as you implement systems (Rules). They go through a steep learning curve. Unfortunately some less experienced business owners are like teenagers or even young adults thinking that they already know everything there is to know about what they are doing and where they are going, failing to heed important information (perspective information from) from sources that have already made these mistakes and have learnt from experience what the best step forward might be.

Having owned and operated six small businesses in my time I can tell you from experience that doing everything yourself isn’t all it’s cracked up to be. You are the accountant, the marketing & PR person, Sales, IT, Admin and tired wearer of any other hat that you might find needed in your office. Trying to do everything myself led to many problems that I inevitably needed to fix which resulted in taking up much needed time that could have, would have and should have, gone elsewhere.

No matter which business I was in inevitably I ended up with the same answer to the question: What was really our core business? The answer is 1st and foremost is generating and converting leads (Sales), the 2nd is looking after customers (Service).

Without these two very important focuses your business is doomed to fail. No matter how good you are at fixing, building, cleaning, designing or any myriad of other skills, if you own your own business, you need Sales & Service.

How many leads have you been given only to lose their details on a piece of paper somewhere, forgotten appointments or misplaced crucial customer information that could have helped you close a deal? Having 5 – 10 different systems (or none at all) to track your leads and requests just leaves you in a mess and ill prepared to really shine.

I eventually discovered a more organised, flexible way to keep track of our business leads and marketing making it easier not only for myself but for all our staff, increasing all facets of our Sales & Service abilities.

We could track a lead from conception to close, improving our conversion rates while making our potential or current customer extremely happy with our service showing our company is on top of things.

Doesn’t it feel nice when you call a service provider and they know exactly who you are, what service you’ve received in the past, who from their company has had contact with you, and can make you feel like a valued client? It’s personalised and it works!

Don’t rely on your Sales & Service team to find time to get organised. Give them a proven system that keeps a track of every crucial lead and customer contact.

There are always better ways of doing things. Systems to streamline the way your business operates and software that can change the way your business performs as a whole.

Velocity offers a host of Software As A Service (SaaS) aplications for Small Business ranging from hosted through to Microsoft CRM, SugarCRM (Customer Relationship Management software). Get your Sales & Service team equipped with the tools they need to manage, follow up and convert perspective leads.

SugarCRM allows for this type of focus and tracking. Sugar allows you to:

  • Focus on your core business
  • Track and organise referrals and sales leads
  • Improve your businesses’ sales conversions
  • Gain visibility on your sales people’s performance
  • Personalise the experience your customers receive, and
  • Give you back precious time.

Try our hosted SugarCRM today and close more sales tomorrow!

Try the online demo today by clicking on this SugerCRM link.

User: Demo
Password: Demo

Featured Product:

Hosted Sugar CRM:

SugarCRM Community Edition enables organisations to efficiently organise, populate, and maintain information on all aspects of their customer relationships. It provides integrated management of corporate information on customer accounts and contacts, sales leads and opportunities, plus activities such as calls, meetings, and assigned tasks. The system seamlessly blends all of the functionality required to manage information on many aspects of your business into an intuitive and user-friendly graphical interface.

For $32.95 per month + $44 Setup fee you can have access to one of the world’s leading CRM packages. Sugar.com.au

Small Business Hosting Advanced Features:

  • 800 MB Storage
  • 10 GB Data Transfer
  • Unlimited Email Accounts
  • WEB MAIL
  • 5 Sub Domains
  • DR Web Anti Virus
  • Plesk Control Panel
  • 24/7 Hosting Support
  • Server Side Backups
  • SiteBuilder Basic
  • 1 MySQL Database

SugarCRM Features:

  • Connectors to External Data Sources. LinkedIn, Hoover’s, Jigsaw, Zoominfo & Crunchbase
  • Sugar Feed enables users to be informed as soon as a user creates a new
  • contact, lead, opportunity, or case. (Read More)
  • Manage Activities
  • Manage the Calendar
  • Create and Manage Tasks
  • Create Calls and Meetings
  • Create and Manage Address Book and Mailing Lists
  • Contacts
  • Tasks
  • Meetings

Sales:

  • Create and Manage Leads
  • Convert Leads
  • Create and Manage Opportunities

Marketing:

  • Create Email Templates
  • Create Target Lists and Targets
  • Create and Embed Tracker URLs
  • Create an Email Campaign
  • Manage Campaigns

We are so confident in our product and the results SugerCRM can bring to your business we are offering a 30 Day FREE trial of Sugar so you can have some hands on experience.

Click here to be taken to our site and set up an account today.

Select SugarCRM form the Value Add-ons Menu portion of your shopping cart. then continue with your purchase.

If you need more information or help please email sales@velocityhost.com.au

Gerardo Altman
Solutions Consultant
Velocity Host.

On the road again

Thursday, April 9th, 2009 by Gerardo Altman

Working on the move can be a great thing. I’m not stuck in the office all day and have the opportunity to get out to meet perspective clients and network with current ones.  The feeling of being trapped at my desk slowly fades away as I hit the road at last. FREEDOM!

Arriving at my meeting energised and on time I discover that of course, I’ve left important documents or contact information sitting back where I don’t want to be, at the office. Hasty departures from the office or just having one of those ‘vague’ days inevitably lead to forgetfulness and time wasted.  I’m sure everyone shares the hatred of feeling disorganised and have tried to implement different systems incorporating diaries and organisers into their lives only to have them fall by the wayside because of bulky folders, random pieces of paper or illegible hand writing. It can take longer to decipher the scribble than to actually complete the task that is before you.

This week we take a look at the saving grace that has changed so many people’s working lives.

Microsoft Exchange Hosting

  • Microsoft Exchange Hosting allows mobile access to your very important Emails, Contacts, Calender Appointments, Tasks and Public Folders securely from any computer or even mobile phone including BlackBerry and keeps everything in complete synchronisation.
  • Synchronise calendars and mail so if you delete an email on your mobile phone it will remove it from your office computer and vice versa, saving you double housekeeping.
  • Change an appointment in your calendar and it will be updated to reflect in your mobile or any other computer that you use to log in to your exchange account to gain access.
  • You can use any web browser to access your system on-line and it will look and feel just like the world’s leading email client Microsoft Outlook.

Setting up Microsoft Exchange for your office can normally run into the thousands of dollars and then there are the ongoing costs involved with licences and hiring tech support.

Velocity’s Hosted exchange removes all of these overheads and allows you functionality and features without the investment in time and infrastructure keeping your costs and headaches to a minimum.

Save yourself time, money & keep on top of your commitments with Microsoft Exchange Hosting, even if your next ‘very important meeting’ is poolside!

Gerardo Altman
Solutions Consultant
Velocity Host.